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Key Reasons An MFP Can Benefit Your Company

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Created: 17 January 2017

One of the biggest investments you can make is replacing the out-of-date office equipment with a piece of equipment that can handle it all. Why is that? Why should you consider an all-in-one device over multiple devices?

Saves Money On Energy Bills – The most obvious reason is the energy savings you get. Instead of four devices plugged up, you have just one device, which means less power is consumed. You also don’t need to contend with a plethora amount of cords, and you have more outlets you can use.

Savings On Cost – When you have more than one device – fax, printer, etc. – you have to use many vendors to get your supplies, equipment and service. When you go to an all-in-one device, you decrease the overhead and costs.

Decrease Your Footprint – When you use one device compared to four, you reduce the footprint. You provide more room in the office for people to navigate in.

Boost Employees’ Productivity – All-in-one equipment are extremely useful and convenient, as it lets your employees carry out several tasks at one time

What Are The 6 Features Of A Multi-Function Printer

Network Connected

A multi-function printer is easily accessible on any PC, laptop, smartphone or tablet when it’s connected to the office network. There are some MFPs that use information from an SD or USB card – no computer necessary – so that people outside the office can use the equipment.

Print Preferences

Before you buy an MFP device, make sure you know what your printing needs are. Some of these print preferences include:

  • Color – If you don’t require color printing, you can go with the economical solution of monochrome MFPs.

  • Speed – Learn what the device’s speed capacity for pages per minute is.

  • Capacity – What is the kind of ink or toner cartridge you will need and how long does it generally lasts.

Copier

Before you opt for any unit, make sure you know what you need. If you need color copying done, you’ll pay a little extra for the device. Don’t forget to look at how many copies per minute the device can handle.

Double-Sided Printing

When you choose an all-in-one unit that offers double-sided printing, it reduces the amount of paper you use and lets you create pamphlets and brochures in the office.

Scanning

If your office needs a scanner, you need to be mindful of the dots per inch (DPI) resolution. Go for a model that’s got at least 600dpi.

Fax

Many offices need a fax machine to communicate with other companies. A multi-function printer often comes with a fax machine and needs to be set up in close proximity to a phone line.

If your business goal is to improve your employees’ productivity, workflow and efficiency, then a multi-function printer used alongside an MPS is the surefire way to make it happen. On top of that, it’ll help in decrease the bottom line and improve profits.

If you would like to find out more about multi-function printers feel free to call us at 703-321-4944. We are here to assist you.

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